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Administration


The Administration Department is the backbone of the Town , ensuring a well-functioning Town government that is responsible to its constituents. The Town Administration responds to citizen inquiries and concerns, coordinates interaction among Town departments and ensures that the policies of the Board of Town Commissioners are carried out.

The Administration Department is made up of the  Executive Officer to the Board, Chief of Staff, Town Clerk, Town Accountant, Administrative Assistant, and a part time Events & Engagements Director.  

Functional Areas:

Finance & Accounting: 

  1. Collect all taxes and fees due the Town, pay all Town obligations, and responsibly manage the investment of Town funds
  2. Maintain a general accounting system for all monies received and disbursed by the Town
  3. Make periodic financial reports to the Board of Commissioners
  4. Prepare the Town Budget for Board action
  5. Prepare the review of Town finances by an independent auditor
  6. Prepare bi-weekly payroll and related reports

Human Resources:

  1. Supervise the staffing of Town departments, including hiring, compensation and job classification
  2. Oversee employee benefits programs, such as health insurance and pensions

Records Management: 

  1. Notice and prepare all official meetings.
  2. Record official meetings in the form of written minutes
  3. Attest to official actions of the Town Council, including ordinances, resolutions and agreements
  4. Manage Town elections with assistance of an independent Board of Election Supervisors
  5. Manage the paper and electronic records of the Town
  6. Inform citizens about official and unofficial Town activities and events through newsletters, mailers, web site and public access TV
Community Relations & Outreach

          1. Manages Town's Social Media outlets
          2. Manages and updates the Town Web site
          3. Manages and publishes the Town's Landings Newsletters
          4. Updates and maintains the Town's Cable Access Channel

Public Events & Recreation:

         1. Organizes and plans Town Events
         2.  Coordinates with other agencies for events in and around Town
        

Other Responsibilities: 

  1. Maintain a service counter that is open to the public during regular weekday hours
  2. Manage the Town's IT infrastructure